Gay Games X | Amsterdam | Limerick | London | Orlando | Paris | Other bids | Documents
Welcome to bidding for Gay Games X!
The Federation of Gay Games is the governing body for the Gay Games, the largest sports and culture festival in the world open to all.
The Gay Games were founded in 1982, and 2018 will see the tenth edition of this quadrennial event that brings together some 10,000 athletes, artists and activists from around the world to participate in over 30 sports and culture events.
The purpose of this section of our website is to share information about bidding for Gay Games X, to be held in 2018.
Bid Books
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Amsterdam |
Limerick |
London |
Orlando |
Paris |
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Bid Book* |
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| Worst-case budget** Worst-case budget narrative |
*Normally the bid books should display in your navigator window. If they don’t, or if you prefer to download the PDF, click on the “File” menu, then “Download” (control-S)
You can also find them at the bottom of this article.
**The FGG requested a revised worst-case budget from each bidder to allow for a comparison on a common basis.
Summary of bidding organization sports programs – UPDATE 20130317
Q&A with bidding organizations
Submit your question to the organizations bidding to host Gay Games X HERE.
Consult questions and answers already submitted HERE.
Information about bidding for Gay Games X
Read Frequently Asked Questions about bidding HERE.
Roster of eligible voting members HERE
Bidding calendar:
| DATE | EVENT | DESCRIPTION |
| 2012-07-15 | Closing date RFI | All Prospective Bidding Organizations have submitted their RFI document. |
| 2012-07-31 | Long List announcement | Long listed Prospective Bidding Organizations announced. |
| 2012-07-31 | RFP available | RFP main document available upon written request. |
| 2012-08-20 | FGG Annual Meeting information session | During the 2012 FGG Annual General Assembly, Prospective Bidding Organizations may attend a special Prospective Bidding Organizations session to ask questions. |
| 2012-08-31 | Acknowledgment of receipt and understanding of RFP | All Bidding Organizations will be requested to sign a document acknowledging that they have read, understand and agree with the RFP and in particular the timelines, processes and bid selection process. |
| 2012-08-31 | Letters of Intent submitted | Deadline for Prospective Bidding Organizations to signify their intention to submit a proposal for hosting GGX. |
| 2012-09-30 | RFP Appendices available | RFP Appendices available upon written request. |
| 2012-10-31 | License Agreement available | Prospective License available. |
| 2012-10-31 | New sports: Deadline for requests for inclusion of new sports |
Bidding Organizations submit any requests for inclusion of new sports.SC designates a reviewer for each request for inclusion of a new sport.Bidding Organizations and SSC / SC discuss requests for inclusion of new sports. |
| 2012-11-30 | Acknowledgment of receipt and understanding of RFP Appendices | All Bidding Organizations will be requested to sign a document acknowledging that they have read, understand and agree with the RFP Appendices. |
| 2012-11-30 | New sports: Review of Requests for inclusion of new sports | FGG SC Reviewer files review for inclusion of a new sport, followed by SC discussion. |
| 2012-12-15 | Applications for Site Inspection team open | Interested parties can apply to be a Site Inspector or Local Media Support Volunteer. |
| 2012-12-31 | New sports: E-vote for Requests for inclusion of new sports |
Deadline for SC e-vote for any requested new sport. |
| 2013-01-31 | Applications for Site Inspection team close | Site Selection Committee and FGG Board will prepare options for Site Inspection Team. |
| 2013-02-28 | Bid Books submitted | Deadline for Bidding Organizations to submit completed Bid Book. |
| 2013-03-31 | Questions from FGG to the Bidding organizations | Deadline for first phase of questions from the FGG to Bidding Organizations. |
| 2013-04-15 | Site Inspectors chosen | Three Site Inspectors named. (note slight delay) |
| 2013-04-30 | Bidding Organizations respond to questions | Bidding Organizations’ responses to first phase of questions. (See full schedule below.) |
| 2013-05-31 | Short-list vote closes | The FGG Site Selection Assembly votes via electronic ballot for the top three candidates among the Bidding Organizations. These top three Bidding Organizations are then considered as Short-Listed Bidding Organizations. |
| 2013-06-01 | Announcement of results of short-list vote | Time and means of announcement TBA |
| 2013-07-05 | Site inspection visits begin | Site Inspectors travel to the three finalist cities. |
| 2013-07-16 | Site inspection visits close | Conclusion of site inspection visits |
| 2013-07-31 | Signed Prospective License Agreement and Side Letter | Short-Listed Bidding Organizations must return a signed Prospective License Agreement and Side Letter. |
| 2013-10-05 to 2013-10-07 |
FGG Site Selection Meeting Bid Presentations and Vote Visit gaymes.info/aga2013 |
Presentations by Short-Listed Bidding Organizations.Vote for GGX Host.Vote for runner-up for GGX Host. |
| 2013-10-07 | FGG Site Selection Meeting Announcement of GGX Presumptive Host Visit gaymes.info/aga2013 |
Announcement made public only after FGG and Host have signed Proposed License Agreement and Side Letter, including any and all revisions/agreements reached during the Bidding. |
| To be determined (90 days after Site Selection Meeting)
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Confirmation of GGX Host | Any outstanding issues noted in the side letter submitted with the signed License Agreement will be addressed (if not already resolved). Any required license fees will be paid within 90 days of the site selection. In the absence of either of these two elements within the 90-day timeframe, the runner-up will be announced as the host of GGX. |
| 2014-08-16 | Closing Ceremony Gay Games 9 | Hand-off of Gay Games Flag from the Host of GG9 to the host of GGX. |
Questions and comments about this site: blog@gaygames.org.
Questions about bidding for Gay Games X: FGGBids@gaygames.org.
Question and answer sessions
PHASE 1
Main period:
All questions asked by 31 March must be answered by 30 April
(Note: In Phase 1 we received 380 submissions; after removing duplicates or questions alread answered in bid books, over 300 were posted)
PHASE 2
Pre-shortlist vote
All questions asked by 15 April must be answered by 10 May
All questions asked by 30 April must be answered by 15 May
QUIET PERIOD*: 1-31 MAY
PHASE 3
Pre-inspection visits
All questions asked by 31 May must be answered by 30 June
All questions asked by 15 June must be answered by 15 July
All questions asked by 30 June must be answered by 31 July
QUIET PERIOD: 1 JULY – 10 AUGUST
PHASE 4
Pre site selection meeting
All questions asked by 15 August must be answered by 15 September
All questions asked by 31 August must be answered by 20 September
All questions asked by 15 September must be answered by 30 September
QUIET PERIOD: 15 SEPTEMBER – SITE SELECTION MEETING
PHASE 5
At Site Selection Meeting:
Written questions (see meeting agenda)
Oral questions (see meeting agenda)
For all sessions, questions that SSC judges should have been asked earlier have lowest priority
* During quiet period, no questions will be posted, with the exception of very important and urgent questions (as determined by SSC cochairs). Bidders will receive direct notification of any such submission.
